Due to the status of COVID-19 travel restrictions, travel grants will be limited to virtual conference registration reimbursement. If you are presenting at an in-person conference, please indicate as such in your application.
The Office of Undergraduate Research is pleased to announce the addition of an Undergraduate Research Travel Grants program to our program offerings. These grants are available to support full-time undergraduate students who have been accepted to present their undergraduate research and creative works at a non-UT sponsored conference or event.
Students presenting their work at conferences may apply for funds to partially defray the costs of registration and travel. The amounts awarded are:
- $300 for regional conferences (TN and any contiguous state)
- $500 for national conferences
- $800 for international conferences
When to apply
Applications may be submitted as soon as acceptance to the conference has been received. The conference dates determine the period for which the application will be considered. Funds are distributed on a first-come, first-served basis across these periods:
- Spring: January 1 – April 30
- Summer: May 1 – August 19
- Fall: August 20 – December 31
Requirements and Restrictions
- Applicants must be full-time students pursuing an undergraduate degree and must have a minimum cumulative GPA of 3.0.
- Funding cannot be granted for travel and presentations after officially graduating from the university.
- If applying for summer travel, the student must be registered for classes at UT in the coming fall.
- Only one award can be received per academic year.
- Funds will be transferred to your home department to be processed as part of your travel request.
- Students must be listed as the primary presenters or co-presenter if faculty is the lead. A primary presenter is defined as the first author listed on the acceptance letter.
- All students who receive a Travel Award are required to have a photo taken at the event to document their presentation, and submit that photo to the Office of Undergraduate Research at the conclusion of their travel.
- All students who receive a Travel Award are required to present their work at EURēCA (the annual Exhibition of Research and Creative Achievement) during the academic year in which they received their Travel Award, http://eureca.utk.edu. If the student graduates prior to the spring semester, they will be exempt from the requirement.
- This travel grant DOES NOT apply to the National Conference on Undergraduate Research (NCUR). Travel for NCUR is handled using a different travel request form.
- If multiple students are applying to the same conference, a limited number of awards may be offered, depending on funding availability
Where to Apply
What documentation is required?
- A project proposal (500 words maximum)
*Note: This is not your paper. The project proposal should be 500 words or fewer, containing a brief statement of your presentation topic and information on the conference (what conference, where, and when).
- A copy of student’s acceptance to the conference, which must list them as the primary author or co-author (if faculty is primary).
- A confidential letter of recommendation from a faculty sponsor. *Once you have completed your application, an email will be sent to your selected faculty sponsor. You should let them know to expect the request for a letter of recommendation.*
When will I know if I received the award?
Response time depends on receipt of your application and the letter of recommendation. It generally takes about two to three weeks for the entire review process and you will receive an email of the decision. A delay in the faculty members response will slow the processing of your application.
For more information, please email email@example.com.